Billing Coordinator

Billing Coordinator

My client is a well-established Maintenance company, with a strong presence across the South of England and the Midlands, with their head office based in Sevenoaks.

They are currently seeking a Billing Coordinator to join a supportive, close-knit team. This role involves managing a portion of the company’s invoicing process—from job completion through to payment. It offers a great opportunity to be part of a family-oriented environment where contributions are recognised and there is the option for AAT training .

Key Responsibilities

• Generate and issue daily invoices to clients
• Price completed jobs for approval by the Financial Supervisor, including applying markups to subcontractor invoices and calculating callout rates based on variables such as time, engineer type, etc.
• Prepare and send applications for payment
• Liaise with subcontractors to obtain necessary invoices and reports to ensure timely billing
• Request purchase orders from clients
• Communicate regularly with managers and clients to resolve billing-related queries
• Conduct Work in Progress (WIP) meetings with managers to review job statuses
• Run financial reports to support internal meetings
• Learn and use internal systems such as Elogbooks, Proactis, and Dwellant
• Ensure billing is completed within monthly deadlines
• Produce monthly statements
• Post daily cash transactions in Xero
• Handle credit control tasks
• Provide cover for billing and credit control duties as required

Skills and Attributes

• Strong administrative skills
• Confident telephone manner
• Excellent communication skills
• Previous billing experience preferred
• Proficient in Microsoft Office and general IT systems

This is a fantastic opportunity for someone who is eager to gain experience while working toward professional qualifications.